NOTIFICATION

Consequent upon the recommendations of the Committee for research grant utilization for PMRF scholars and on the approval of the Dean (Academics), the following guidelines are approved:

(A) General Guidelines for PMRF Research Grant – IIT Mandi

As per the guidelines for PMRF, the MoE has granted a Research grant of Rs. 2 Lakhs per year (total Rs. 10 lakh) to the PMRF Ph.D. scholars.

PMRF Ph.D. scholars can utilize this fund to cover the following expenses in concurrence with the supervisor and the school chair.

1. Purchase of books, conference proceedings, e­books, reprints of research articles and journal subscription charges.
2. Purchase of equipment, instruments, accessories of equipment, software required for the research purpose. All such purchased items having permanent and limited time life shall be the assets of the Institute and to be treated accordingly.
3. Cost incurred in sample analysis, testing, cost of chemicals, consumables, glassware, printer cartridges, external memory devices, internet modem and computer peripherals.
4. Computation charges, stationery, and postal charges.
5. Travel, registration fee, visa charges, accommodation and DA to attend national/international conferences either within India or outside India to present their research paper, Registration fees for e­conferences are also permitted. There will be no restriction in number of such conferences once the expenses are met out of the PMRF Research Grant. 
6. Travel, registration fee, accommodation and DA to participate in conferences, symposium, workshop, seminar, training, short term course and other similar program which will be helpful to improve the domain knowledge of the research scholar without paper or as resource person.
7. Publication charges including extra pages for top tier and SCI indexed journals, color photographs in journals, thesis work and conference proceeding including language editing charges.
8. Annual and Life membership charges in up to one national and one international professional body/society.
9. Expenses incurred for maintenance or repairing of equipment / instrument.
10. No advances will be given for purchases. However, travel advance for International Conference outside India may be given subject to a maximum of 80% of the costs involved or the remaining amount in the grant, whichever is lower.
11. A PMRF candidate shall not be eligible for Institute support for any recurring expenses or for conferences within India or abroad.     
     

(B) Following items are regulated and can be purchased only ONCE during the entire fellowship period

1. Desktop
2. Laptop/Notebook
3. Printer/scanner or all in one, webcam, e-book reader

(C) Following items are regulated and CANNOT be purchased

1. Furniture
2. Mobile phone/Tablet

(D) Also following rules MUST be followed:

1. All the purchases to be carried out as per the rules and procedures followed by the Institute.
2. Unspent balances in a year shall not be carried over to the next academic year.
3. Items purchased must be entered in the appropriate stock register of concerned Schools/Centers.
4. If the student wishes to retain and carry the laptop/PC/Computer peripherals (only the items permissible as per Institute norms), he/she may do so subject to obtaining permission from CFA, after depositing the depreciated cost (to be confirmed by F&A Section).
5. All bills to be countersigned by the scholar, Ph.D. supervisor and school/center chair.
6. Entitled class of travel, accommodation charges and DA would be as per prevailing rules of the Institute for the Ph.D. students.
7. No advance will be given for purchases. However, travel advance for an international conference outside India may be given subject to a maximum of 80% of the costs involved or the remaining amount of the annual grant whichever is lower.

(E) Procedure for claim for Advance/Reimbursement of bills from PMRF Research Grant.

• The form for applying for PMRF Research Grant is available at Academic Homepage/office

Procedure for claim for Advance/Reimbursement of bills from PMRF Research Grant. The duly filled form must be submitted along with the statement of Account and receipts/vouchers etc., duly signed by the concerned supervisor/Chairs to F&A section for settlement.

Advance/Reimbursement/settlement of bill from contingent Research Grants from PMRF fund may be claimed in the format at Annexure “A”.

Format is available on the link https://cloud.iitmandi.ac.in/f/f78a04b60f03440aa219/