कार्यालय ज्ञापन

                                                                                  OFFICE MEMORANDUM

Approval of the Competent Authority is hereby conveyed for the utilization of the Cumulative Professional Development Allowance (CPDA) by the Faculty Members of the Institute.

Revised guidelines are placed at Annexure “A” for utilization of the Cumulative Professional Development Allowance and shall be applicable with immediate effect. This supersedes the earlier guidelines notified on 13.07.2011 & 25.07.2019.

Annexure “A”

Revised guidelines for the Utilization of the CPDA

As per the point No. 8(iii) of MHRD (now Ministry of Education) letter No. 23-1/2008-TS.II dated 18.08.2009, and approval of the Chairman Board of Governors, IIT Mandi had implemented the Cumulative Professional Development Allowance for Rs. 3 lakh for every block period of 3 years (Rs. One lakh per year) to every member of faculty on reimbursable basis to meet the expenses for participating in both national and international conferences, paying the membership fee of various professional bodies and contingent expenses. This was notified vide Notification No. IIT MANDI/ADMN/RS-06/1677-93 dated 13.07.2011. Further, the Board of Governors also approved carry forward of the unutilized CPDA for one block only as notified vide Office Memorandum No. IITMandi/RO-01/2019/5267-69 dated 25.07.2019.

To facilitate the efficient and fruitful utilization of the CPDA for the professional development of the faculty revised guidelines have been recommended by the Finance Committee in its 29th meeting & approved by the Board of Governors in its 33rd meeting held on 16.09.2021. The consolidated revised guidelines are given below.

1. Membership of Professional Societies, not more than three at a time including one life time.
2. Conference/Field trips (Further Clarification dated 18-03-2025).
3. Books and stationery. Books costing Rs. 7500/- or above only will be entered in the departmental inventory and will be allowed to be retained by the faculty members concerned at 5% purchase value. Books costing less than Rs. 7500/- will neither be entered in the departmental inventory nor the faculty member concerned will have to pay anything to retain such books.
4. Software/Computer consumable/Computer peripherals*/Internet/Lab equipment/Lab consumables/Lab usage charges. Institute norms may be followed for making purchases.
5. Any kind of publication/patent charges/subscription of journals/purchase of a journal paper.
6. Engagement of temporary manpower such as interns/project staff on short-term basis (up to a maximum period of three months only) and payment of honorarium/remuneration and travel expenses on the recommendation of the faculty member and as per the rules/norms of the Institute.
7. Hosting of visitors for academic purpose at IIT Mandi with local hospitality. Local hospitality may be restricted to local travel and accommodation (boarding & lodging expenses only).  It does not include any honorarium and other payments.
8. Fee for short-term courses or training programs for faculty members and their research scholars, including online courses and programs as recommended by the Faculty members.
9. Faculty members may also use the CPDA to support travel of a coauthor to a conference in India/abroad for jointly authored papers only. In such cases advance, if required, would be drawn and settled by the faculty member himself/herself within one month of completion of inward journey.  In case of failure to settle the advance within one month of completion of inward journey, the advance paid will be recovered from the salary of the faculty member.
10. Faculty members availing of PDA for attending International Conference abroad during vacations will be allowed to avail leave of the kind due.  There will be no restriction on prefixing or suffixing the conference period either before the vacation or after the vacation.
11. Faculty members on long leave of any kind exceeding 90 days will not be entitled for CPDA.  However, they will be entitled for CPDA on a pro-rata basis for the period of stay at the Institute in the financial year. 
12. For faculty members joining the Institute in the middle of a year, the amount of CPDA credit for that financial year will be calculated on a pro-rata basis (month wise), for the remaining period of the Financial Year.  However, the block period for all the faculty members of the Institute will be the same, irrespective of date of their joining the Institute.
13. If the requirement of amount exceeds Rs. 1.00 lakh in the present or next financial year (as the case may be), the Chairperson of School may approve the additional PDA based on justification and funds availability.
14. Unutilized CPDA of one block is permitted to be carried forward up to next two blocks.

The block of three years starts from 1st April and automatically comes to end on completion of three years. The current three year period is from 1st April 2019 to 31st March 2022.

The above guidelines supersede the earlier guidelines notified on 13.07.2011 and 25.07.2019.

*Purchase of Desktops/Laptops/Tablets or devices of similar nature are not permitted through CPDA.