On the recommendations of Deans Committee in its meeting held on 14.08.2015 the Competent Authority has been pleased to approve the Passed for Payment Orders subject to the following terms and conditions:

1. Passed for payment orders:

   Where the financial approval has been accorded by the Director, passed for payment orders for any amount should be signed by the:

   1. Deans; for all the purchases made by the staff members working under respective Deans for the area of his domain.
   2. Chairperson; of the respective schools; in respect of the purchases made for the respective school.
   3. Registrar; in respect of the purchases made for Establishment.
   4. Superintending Engineer; in respect of the purchases made for the Construction Cell.
   5. Project Investigator (PI); in connection with the respective projects.
   6. Chairperson, Library Advisory Committee; for the purchases made for the Library.



2. Passes for payment orders in respect of other cases:

   Passed for payment orders in respect of other cases are restricted to the delegated financial powers for approval of the purchase. The delegated financial powers as per the approved Stores & Purchase Rules are as under;

   Competent Financial Authority (CFA)	For single purchase costing up to Rs.	Limit Rs.	Remarks
   Wardens/ Advisors	15000/-	50000 PM	The limit is for total purchases during a month
   Chief Warden/ Sports Advisor	50000/-	150000 PM	-----DO-----
   Registrar/ Chairperson of School/ SE/PI	200000/-	As per budget
   Deans	300000/-	As per budget
   Director	Full powers	As per budget

   In addition, Director may authorize faculty/ Group ‘A’ officers for the purpose of passed for payment orders and this should be duly notified.

3. Each cash memo/ bill should have a stamp mentioning “Expenditure to be chargeable to…….” (Please specify the budget head)
4. Passed for payment orders in respect of imprest accounts must be signed by the authority having delegated financial powers.
5. Passed for payment orders on individual bills should be appended/ signed on the back of the bills.
6. If more than one bill or bunch of bills in respect of imprest, temporary advance etc., account are involved, the accounts must be submitted in the following Performa:



Sr. No.	Cash memo/ Bill no. & date	Name of supplier	Description of items	Quantity	Amount
			Total

and passed for payment orders may be appended only on the covering Performa (this amendment is done for the convenience of CFAs).