Name

Responsibilities

Prof. Aniruddha Chakraborty, Dean (Academics)

Overall Coordinator

Dr. Tushar Jain, Dean (Students)

Overall Co-coordinator

Sl.No.

Chair

Team Leader

Members

Duties and Responsibilities

1.

Registrar

Dr. Narender Dhar

Mr. Nitin Singh Tomar

Correspondence (Graduating Batch)

All Communication with the Graduating Batch (except name announcement of medal awardees/valedictorian)

Dr. Adarsh Patel

Mr. Anuj Kumar Dubey

Invitation Letter to Degree Holders, Convocation Schedule, Rehearsal Schedule, Invitation Letter to Parents, Alumni Meet Schedule.  To notify the date of convocation to graduates.

Dr. Vishal Singh Chauhan

Mr. Vivek Tiwari

Mr. Vineet

Ms. Sushma

Mr. Vivek Dongre

All Correspondence (except Graduating Batch), Invitations & Reception (Including Dispatches)

All Invitation Letters.

Correspondence with District Administration, President Officer, MoE, External Agencies, etc.

Preparation of List of Invitees, Dispatch of Invitations, Liaison with the Invitees, Security Liaison, Reception of Invitees and Protocol.

Planning of Seating Arrangement in the Hall, Name stickers on Seats (except for the Graduating batch and stage), Photography and Video Recording, Group Photo.

Distribution of Food Coupons to all Invitees (except Graduating Students and current Students).  Handing over food coupons to the Dean Students Office for Distribution to the Graduating Batch and current students.

2.

Dr. Atul Dhar

Dr. Himanshu Pathak

Mr. Hira Singh Negi

Mr. Sushil K Pal

Mr. Sunil Chauhan

Mr. Rakesh Bhatt

Mr. Ankush Sharma

Mr. Vijay Singh

Transportation & Accommodation

Accommodation for Invited Guests

Transport for Guests, Students, and their Parents at Mandi and Kamand.

Parking at Kamand.

3.

Prof. Rajendra K Ray

Dr. Sunny Zafar

Dr. Thainswemong Chaudhary

Dr. Radhe Shyam Sharma

Mr. Pawan Kumar

Mr. Ramesh Kumar

Mr. Gaurav Katoch

Catering & Refreshments

Refreshments, Lunch, High Tea, water bottles etc., for Alumni meet and Convocation.

Alumni Dinner arrangements.

Management of Refreshments for VIPs & senators on (Auditorium) stage and sign Boards.

4.

Dr. Varun Dutt

Dr. Dinesh Singh

Dr. Himanshu Misra

Dr. Sneha Singh

Mr. Sunil Kumar (Admin)

Student Affairs and Alumni Meet

Welcome Graduating Batch

Welcome to the Graduating Batch, Registration & Help Desk, Welcome Kit.

Dr. Shubhajit Roy Chowdhuary

Dr. Pratim Kundu

Dr.  Shashwat Bhattacharya

Mr. Anoop Kumar

Mr. Mayank Sharma

Alumni Function

Alumni Meet, Alumni Dinner, High Tea, Alumni Souvenir and Convocation Rehearsal & Management Convocation Day (for Graduating Students only) (After issued PO)

5.

Dr. Dhanya J

       --

Dr. Vivek Gupta

Dr. Sreelakshmi Manjunath

Ms. Lishma Anand

Ms. Neelam Kumari

Mr. Prateek Pathania

Mr. Karan Patar

Mr. Bhavya Sharma

4 Student TAs

Gown Committee: For Graduating Batch

To arrange Gowns with caps

To get the Gowns ready to use including ironing and store using hangers in an orderly manner in the Robe rooms.

Distribution & Collection of Convocation Gown.

Dr. Shyama sree Dasgupta

        --

Dr. Gajendra Singh

Dr. Nirmalya Kajuri

Mr. Prakash Negi

Ms. Damini Jain

Mr. Teeka Ram

4 Student TAs

Gown Committee: For VIP’s and Faculty Members.

To arrange Gowns with caps

To get the Gowns ready to use including ironing and store using hangers in an orderly manner in the Robe rooms.

Distribution & Collection of Convocation Gown.

6.

Registrar

Dr. P Anil Kishan

Dr. Maheshreddy Gade

Dr. Gopi Shrikanth Reddy

Dr. Bukke Ravindra Naik

Dr. Raj Kiran

Ms. Sruchi Devi

Ms. Mamta

Academic Affairs & Convocation Procession

Convocation Procession (Rehearsal and Management on Convocation Day), Convocation Announcements, Chief Guest/Guest of Honor Introduction on Stage.

Mr. Suresh Rohilla

Mr. Vishal Parmar

Ms. Sonia Gupta

Ms. Sushma

Mr. Mukesh Kumar

Mr. Saurav Saini

Mr. Vaibhav

Mr. Maninderjeet

Mr. Dileep Kumar

Ms. Manju Yadav

Ms. Rakhi Verma

Mr. Anuj Thakur

Mr. Narender

Preparation of Degree for Award, Preparation of Medals with Citation, Preparation of Certificates, No Dues related matters.

(Record keeping of all above)

7.

Dr. Deepak Swami

Dr. Surya Kant Sahdeo

Mr. Vijay Kumar Sharma

Mr. Vikas Chaudhary

Mr. Siddharth Jamwal

Mr. Omjeet Thakur

Mr. Gavin Dhiman

Mr. Chirag Vidya

Mr. Kapil Dev

Civil Work, Electricity and Lighting

Planning, Tendering, Ordering, and Preparation of Convocation Venue/Refreshment Venue/Group Photograph Venue, two robe rooms (Graduating Batch/Faculty & Guests) with mirrors & handers, Audio-Visuals, Flower Decoration, Toilets near Convocation Venue/Refreshment Venue, LCD and Screening of the Convocation outside the Auditorium.  Cleanliness of the Campus, Repair of Roads, Beautification of Campus, Approach Road to Pandaal, Barricading, Fire Safety – Pandaal, Uninterrupted Supply of Electricity, Providing Manpower to other Teams. Liaison with PWD for upkeeping of Mandi-Kamand Road.

Dr. Parmod Kumar

Dr. Ashutosh Kumar

Dr. Sarthak Nag

Dr. Ekta Makhija

Mr. Ankush Kapil

Mr. Tarun Verma

Ms. Nalini Singh

Ms. Shradha Thakur

Convocation Venues & Management

Management of Convocation Venue and Photograph Venue (except stage):

Entry/Exit, Seating Plan with Sign Boards, Venue before & during Convocation, Directions from IIT entrance towards Convocation. Name stickers on seats for the Graduating Batch and others.

8.

Dr. Prabhakar Palni

      --

Dr. Amal Sarkar

Dr. Kancharla Parimala

Mr. Tilak Raj

Mr. Anugrah Rawat

Photography, Videography, and Group Photo

To ensure the photography and videography of the entire event and group photo of the graduating batch with any other arrangements as may be required.

9.

Dr. Aditi Halder

Dr. Siddharth Panwar

Dr.  Neethi Vadakkan Alexander

Dr. Saumya Malviya

Ms. Stuti Sharma

Mr. Arun Kumar (JA)

Mr. Anish Dhiman

Preparation Design and Printing

Designing a Common Theme for the 12th Convocation, Invitation Cards & Food Coupons, Vehicle Passes, Banners, Cut-outs and their placement in Mandi and Kamand Campus including Convocation/Refreshment Venue and Backdrop for Stage.

Dr. Varun Dutt

Dr. Mayanka Ambade

Dr. Dube Dheeraj Prakashchand

Dr. Nilamber Chhetri

Dr. Varunkumar Jayapaul

Mr. Amit Kumar(JA)

Mr. Balbir

Mr. Manish Kumar

Publication of Convocation Brochure

Messages from the President of India, MoE Minister, Director’s Report, etc.

10.

Dr.  Surya Prakash Upadhyay

    ---

Dr. Rahul Shrestha

Dr. Amit Jaiswal

Mr. Veomesh Rawat

Mr. Anurag Rawat

Media & Press related Committee

11.

Prof. Arti Kashyap

    ---

Dr. Prasanth P Jose

DCS Team

Website Development and Updation

12.

Mr. Naresh Singh Bhandari

      ---

Mr. Hira Singh Negi

Mr. Lekh Raj

Mr. Keshav Chand

Mr. Baldev Singh Thakur

Security of Campus

To ensure complete security on the campus in general and at the other places of the Convocation in particular, Control on entry/exit, Discipline at convocation.

13.

Dr. Amit Prasad

---

Dr. Anirban Sarkar

Dr. Saumya Dixit

Dr. Harshad Kulkarni

Ms. Shelika

Dr. Sonali Malhotra

Mr. Sandeep Kumar

Stage Logistics Committee

All kinds of logistics requirements on stage Bouquet, lighting, furniture, podium, setting TV, sound system, display, sitting arrangement, National Anthem and Saraswati Vandana etc.

14.

Dr. Kaustav Mukherjee

Dr. Ranbir Singh

Mr. Parminder Jit

Mr. Dushyant Sharma

Mr. Rajeev K Sharma

Mr. Sanjay Kumar

Purchase Committee

To make all the purchases including engagement of services for Convocation.

15.

Dr. Chander Singh

---

Dr. Utsav Thakur

Dr. Milan Behl

Mr. Vijay Kumar

Mr. Yoginder Kumar Aggarwal

Mr. Yuvraj

Ms.  Bhavneshwari Devi

Ms.  Kamlesh Saklani

Emergency Medical Facilities