Office Memorandum

On the approval of competent authority, the following procedure/guidelines are to be followed for requesting Hostel Accommodation for external students, conference/Workshops delegates and Project staff.

• External students include all the students not registered at IIT Mandi for their academic degree. 

• External students and delegates may visit IIT Mandi and stay in institute hostel accomodation for one or more following reasons:

  • To perform experiments/measurements (for e.g. at AMRC, Bio-X etc.) 

  • To attend workshops/short term courses/conferences etc.

  • Internship 

  • School children for various Institute outreach activities

• Hostel accommodation can be requested based on availability for the duration of stay of an external student and project staff. However, hostel accommodation will be made available if beds/rooms are available after accommodating registered students of IIT Mandi.

• Project staff of IIT Mandi should submit recommendations of Principal Investigator (PI) and a NOC from SRIC office before applying for hostel accommodation.

• The request for hostel accommodation for External Students and Project Staff will be approved by the Chief Warden.

• Hostel accommodation for external students, delegates and project staff will be charged* as follows:

*These charges will be levied on new applications received on/from 5th April 2022.

• The total amount (i.e. per day charge multiplied by number of days of stay) will have to be deposited in advance by the external student/project staff/delegate in the hostel bank account, which shall be confirmed before giving the approval.

• Fooding charges have to be borne separately by the external student/project staff.

• Students will be allocated room/hostel block/building/campus as per instructions of Chief Warden’s office. No request for changing the same will be entertained.

• Rooms will be allotted as per availability (i.e. sharing or single).

• Duration of stay will be approved based on the Institute requirements.

• All rules and regulations of the Hostel and Institute will be applicable to External Students and Project Staff during their stay in Hostel Accommodation.

• Application form for external students (Annexure-A)

• Application form for project staff (Annexure-B)