In supersession of O.M. No. IITMandi/Students/Hostel/2021-22/292 dated: 05-4-2022 

                                                                                                       Office Memorandum

On the approval of the Competent Authority, following guidelines are to be followed for requesting Hostel Accommodation for External Students, Conference/Workshop delegates and Project staff.

• External students - include all the students not registered at IIT Mandi for their academic degree. 

• External students and delegates may visit IIT Mandi and stay in institute hostel accommodation for one or more of the following reasons:

  • To perform experiments/measurements ( e.g. at AMRC, Bio-X etc.) 

  • To attend workshops/short term courses/conferences etc.

  • Internship 

  • School children for various Institute outreach activities

• Hostel accommodation can be requested based on availability for the duration of stay of an external student and project staff. However, hostel accommodation will be made available if beds/rooms are available after accommodating registered students of IIT Mandi.

• Project staff of IIT Mandi should submit recommendations of Principal Investigator (PI) and NOC from SRIC office before applying for hostel accommodation.

• The request for hostel accommodation for External Students and Project Staff should be sent to hostels@iitmandi.ac.in.

• Hostel accommodation for external students, delegates and project staff will be charged* as follows:

*These charges will be levied on new applications received w.e.f. 01st September, 2023.

• The total amount (i.e. per day charges multiplied by number of days of stay) will have to be deposited in advance by the external student/project staff/delegate in the hostel bank account, which shall be confirmed before giving the approval.

• Food charges have to be borne separately by the external student/project staff.

• Students will be allocated room/hostel block/building/campus as per instructions of Chief Warden’s office. No request for changing the same will be entertained.

• Rooms will be allotted as per availability (i.e. sharing or single).

• Duration of stay will be approved based on the Institute requirements.

• All rules and regulations of the Hostel and Institute will be applicable to External Students and Project Staff during their stay in Hostel Accommodation.

• Application form for external students (Annexure-A)

• Application form for project staff (Annexure-B)

• Application form for refund request (Annexure-C)