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Ref. No.: IITM/DSRIC/02/2018/09-10 Date: 13-09-2018

Title: Guidelines for Industry Sponsored Research Projects and Consultancy Projects (Private Industries)

Subject: Guidelines for Industry Sponsored Research Projects and Consultancy Projects (Private Industries).

The competent authority has approved the following guidelines for implementing Industry Sponsored Research and Consultancy Projects:

1. TA & DA norms for faculty and equivalent officers under Industry Sponsored Research & Consultancy projects:

Sr. No.	Budget Head	Entitlement
1.	Travel (By Air)	Business / Economy class	As per actual on production of ticket and Boarding pass. Note: Faculty and equivalent officers can fly other than Air India from source to any destination.
2.	Travel (By Rail)	AC first class	As per actual on production of ticket.
3.	Travel (By Road)	Taxi	From Mandi to Chandigarh / Delhi / Kullu / Dharamshala on production of cash memo / receipt in original .
4.	Local Travel (at the venue of conference / meeting )	Charges for travel within the city / UAR of conference/ meeting etc.	Taxi charges reimbursable up to 100 Kms per day on production of receipt / self certification.
5.	Hotel Accommodation (Domestic)	Hotel	Upto Rs. 10,000/- per day on production of receipt / Cash memo.
6.	Food Bill (Domestic)	Food	Upto Rs. 2,000/- per day on production of receipt / self certification, if absence from Head Quarter is for more than 12 hrs. If absence is between 6hrs and 12 hrs, the DA will be @ 70% of Rs. 2,000/- and if absence in for less than 06 hrs. the DA will be @ 30% of Rs. 2,000/-.
7.	Foreign Travel
	i.	Registration fee	Actual registration fees for Conference / Seminar etc. The receipt must be provided.
	ii.	Hotel Accommodation	Hotel or guest house accommodation up to a maximum of US$400 per night will be admissible in foreign countries on production of receipt.
	iii.	Daily Allowance (DA)	Daily allowance at the rate of US$70 per day for visit to SAARC countries and US$100 per day for other countries for the days of meeting / conference / seminar etc. plus two days for to and fro travel subject to a maximum limit of 8 days will be admissible on the following conditions: 1) Where the official is treated as official guest and is provided all meals free of cost, 25% of the Daily Allowance shall only be admissible 2) Where the hostel charges include breakfast only, the Daily Allowance shall be reduced by 10%.

Note: The entitlement will be regulated only, if the tour programme carries prior approval of the competent authority through Dean (SRIC).

For Project Staff and Students (on prior approval by the PI, incase of travel by taxi, specific prior approval by PI with justification is required. The PI will have the discretion to follow the Institute norms for SRIC or these relaxed norms while approving TA/DA of project staff) :

Sr. No.	Budget Head	Entitlement
1.	Travel (By Air)	Economy class	As per actual on production of ticket and Boarding pass . Note: Project Staff & Students may be allowed to fly other than Air India from source to any destination.
2.	Travel (By any Rail)	Second AC	As per actual on production of ticket(s).
3.	Travel (By Road)	Volvo bus/ Deluxe/ TATA AC/ Semi Deluxe/ Ordinary bus/ Taxi	From Mandi to Chandigarh / Delhi / Kullu / Dharamshala on production of receipts. Note: If travels by taxi, approval by PI is necessary
4.	Local Travel (at the venue of conference /meeting )	Charges for travel within the city / UAR of conference/ meeting, etc.	Taxi charges reimbursable up to 100 Kms only on production of receipt / certification by Principal Investigator (PI) / Faculty advisor.
5.	Hotel Accommodation (Domestic)	Hotel	Rs. 5,000/- per day on production of receipts.
6.	Food Bill (Domestic)	Food	Rs. 1,500/- per day on production of receipt / certification by Principal Investigator (PI) / Faculty advisor.
7.	Foreign Travel
	i.	Registration fee	Actual registration fees for Conference / Seminar etc. subject to maximum of US$1000.
	ii.	Hotel Accommodation	Hotel or guest house accommodation up to maximum of US$200 per night will be admissible in foreign countries on production of receipt(s).
	iii.	Daily Allowance (DA)	Daily allowance at the rate of US$35 per day for visit to SAARC countries and US$50 per day for other countries for the days of meeting / conference / seminar etc. plus two days for to and fro travel subject to a maximum limit of 8 days will be admissible on following conditions:- 1) Where the official is treated as official guest and is provided all meals free of cost, 25% only of the Daily Allowance shall be admissible 2) Where the hostel charges include breakfast,the Daily Allowance shall be reduced by 10%.

Other norms:

1. The testing charges for using equipments / services available at research lab would be as per the testing charges fixed by the lab or as per bill raised by Principal Investigator (PI) / Lab Co-ordinator (if the lab charges are not fixed).

2. If concerned School/ Centre / Research lab facilities are used then the monetary amount would be credited to the concerned School / Centre / Research lab. This amount could be used to meet expenses relating to different Schools / Centre / Research lab after the approval of Principal Investigator (PI) / Co-ordinator.

3. Project leave(s) or other applicable leave(s) may be availed of for offering consultancies.

4. For consultancy projects the institute overhead may be as per following table:

Sr. No.	Consultancy fee	Project overhead
1	If consultancy fee is credited by the PI to Professional Development Fund (PDF)	20%
2	If consultancy fee is not credited to PDF by the PI:-
(i)	Up to Rs. 50 lakhs	30%
(ii)	Rs. 50 lakhs to Rs. 02 crore	40%
(iii)	Above Rs. 02 crore	50%

Note:

1. Above mentioned policy /guideline will be reviewed on revision of allowances by GoI.

2.If the claim exceeds the upper limit in any case, then proper justification to be provided by Principal Investigator (PI) to the competent authority for allowing reimbursement.

The policy will be implemented w.e.f. 01.09.2018.

-S/d-
Dr. Prem Felix Siril
Dean SRIC

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