NOTIFICATION

Subject:          Terms and conditions of Project Staff Accommodation policy.

All project staff appointed by the SRIC section are eligible for a project staff accommodation on a sharing basis. Further, all full-time students with assistantship/fellowship from SRIC projects shall not be treated as SRIC project staff as stated above and they would be treated at par with full-time students and are eligible for accommodation in student hostels.

Accommodation facility at present is available at Garpa and same can be allotted to project staff by the SRIC office. These accommodations will be available only to the project staff and not for the spouse or other family members, as it is on sharing basis.

The allotment will be made on a gender basis. Each flat will be occupied by either men or women project staff. Also, based on the availability, after a project staff applies for the accommodation, the allotment will be made on the seniority basis. The seniority will be decided from the date of joining in the ongoing project.

To apply for accommodation, a written request on the annexed form is to be submitted through the PI to the SRIC office. Merely applying for accommodation will not entitle the allotment. The final decision on the allotment will be taken by the Dean (SRIC&IR). An undertaking annexed as “Annexure A” is to be submitted before occupying the accommodation. 

Terms and conditions

1. As and when a project staff will join any regular program in the institute, he/she will have to vacate the allotted accommodation within 15 days of receipt of the offer of admission from the Academic Section.
2. The allottee on completion of the contract will have to vacate the accommodation maximum within a period of 15 days.
3. A caution deposit of Rs. 5,000/- will have to be deposited before occupying the accommodation. The same will be returned without any interest at the time of vacating the accommodation. In case of any default, recovery from this deposited caution amount may be made.
4. In case, a staff leaves the accommodation before completion of a month, he will have to pay the full accommodation fee for that month before vacating.
5. Project staff who will be allotted accommodation will pay a monthly accommodation fee of Rs. 2,500/- per person (inclusive of the license fee, charges for water use, electricity, furniture, and other appliances/amenity). The same will be deducted every month from the salary of the allottee and will be transferred to the SRIC fund account.
6. The utilization of amount so collected will be approved by the Dean (SRIC&IR) based on the requirements.
7. Project staff once allotted campus accommodation is normally not be eligible to draw HRA, unless he/she is eligible based on the rules of the funding agency.
8. All the furniture and other appliances installed in these accommodations are on sharing basis.
9. The eligible project staff staying in these accommodations have an option to join the mess facility of the institute. Charges fixed by the institute will have to be paid by the project staff directly to the mess in-charge.
10. The allottee is not allowed to adjust his/her friends or guests in the allotted accommodations. In case of the violation, strict action will be taken against the defaulter(s).
11. Any relaxation in the above mentioned terms and conditions requires the approval of the Dean (SRIC & IR). In addition, depending on the availability of vacant rooms, Dean (SRIC & IR) may also consider requests from others, such as research interns, staff, etc. associated with IIT Mandi on a chargeable basis based on detailed justification.

        Annexure link:   https://cloud.iitmandi.ac.in/f/99fd75933e404f208718/?dl=1