NOTIFICATION

Consequent upon the approval of competent authority following guidelines are hereby notified with immediate effect in respect of drawl of temporary advances/imprest by employees/students of the institute:-

A. Temporary Advances:-

1. 90% of the travel expenditure only in case of official tours of the employee. The settlement of the advance has to be made within 60 days of succeeding the date of completion of the journey.
2. 80% of the travel expenditure only in case of attending any academic/research visits by the students from the Contingency/Travel Grant. The settlement of the advance has to be made within 30 days of succeeding the date of completion of the journey.
3. In case of LTC as per GoI guidelines.
4. 30% of the estimated expenditure in case of in-house conference/workshop. The settlement has to be made within 45 days of the closure of the event.
5. Advance will be drawn for the purpose of meeting out the recurring expenditure(s) only.
6. No new advance will be drawn in absence of settlement of earlier advance(s).

B. Imprest:-

1. Imprest should be used for emergent purposes and on need basis only.
2. Purchase of fixed assets is not allowed from the imprest. NO repair and maintenance works or engagement of manpower will be done from imprest. Stationery items which are to be purchased centrally by the S&P section shall not be purchased from imprest. Entry in the appropriate stock register is must for settlement of procurement of items out of imprest. 
3. No TA/DA should be met from the imprest.
4. Imprest should not be used to pay bill of telephone, internet, electricity, honorarium etc.
5. Spending beyond the ceiling is not allowed without the specific approval of the Competent Authority.
6. Maximum limit of imprest has been fixed at Rs. 5,000/- per school/office.
7. Settlement of imprest may be submitted before 25th of every month.

Failing in adherence to the above guidelines the amount of advances/imprest or excess expenditure(s) met out if any, will be deducted from the salary/fellowship of the concerned employee/student.