In response to call for Expression of Interest (EOI) vide No. IIT Mandi/Cenl/Taxis/2018-19/9724-30 dated 09.01.2019 from the interested Tour & Travel Agencies for providing taxis on hire as and when needed for the Institute purpose(s), the following Tour & Travel agencies have conveyed their willingness to provide taxi service to the institute:-

The taxi service will be provided by above Tour & Travel agencies on the rates, terms and conditions given below:-

1. Rates:

1. Terms and conditions:

1.The rates mentioned above are inclusive of AC (cooling/heating) charges in hills as well as in plains.  No extra charges  will be paid on this account.  AC facility will have to be provided as and when needed.

2.For additional Kms. over the mentioned above, Rs. 10.50 per Km. for small vehicle and Rs. 13/- per Km. for large vehicle will be paid extra.

3.For journeys other than the local journeys and the journeys to the stations other than the above stations,  minimum charges for 200 Kms. for small vehicle per day on an average and 250 Kms. for large vehicles per day on an average will be paid.  For example, if an employee of IIT Mandi hires a taxi for outstation at a distance of 800 Kms. (to & fro) and stays there for 5 days, the service provider will charge for 1000 Kms. (5 days x 200 Kms. : to & fro) in the case of small vehicle and for 1250 Kms. (5 days X 250 Kms : to & fro) in the case of large vehicle.  The aforesaid minimum Kms. will not be applicable in the case of local journeys which are completed within one day as mentioned above for local journeys.  However, if the vehicle is retained for more than 16 hours a day even in the case of local journeys, the payment will be made on the basis of 200 Kms. and 250 Kms. per day for small and large vehicle respectively.

4.For journeys to outstations halting charges @ Rs. 62/- per hr. for halting beyond 04 hrs. will be paid subject to maximum of Rs. 248/-.  If  night halt is involved, the  night halt charges  @ Rs. 300/- per night will be paid.  No charges will be paid  if halt is for less than 04 hrs.

5.The taxi on call will have to be provided either at Mandi or at Kamand as per requirement.

6.The driver deputed for driving the hired taxi should be sober and in neat/clean uniform.

7.It will be the responsibility of the service provider to ensure that the taxis provided on call to the Institute are properly washed and maintained.

8.The rates mentioned above are final and nothing extra on account of toll tax, other state’s road tax, parking charges, GST, entry tax, etc. will be paid by the Institute.

9.The rates for payment of small vehicles (alto, indica/indigo/dezire or equivalent vehicles) will be Rs. 10.50 per km. both in hills and plains and those for large vehicles (Tata Sumo, Qualis, Scorpio, Innova, Xylo or equivalent vehicle), Rs. 13 per Km. for both hills and plains to cover other expenses involved in plains.

10.If there is a break down of the taxi during the journey(s) or mis-behaviour of the Driver is

reported, suitable deduction as penalty will be made from the taxi bill at the discretion of the person travelling/travelled which will be binding on the taxi operator/owner.

11.It will be the responsibility of the taxi driver/owner to get the signature of the person travelling/travelled  in the vehicle on completion of the journey(s) by getting the mileage, time of start and completion of journey(s) noted on the slip.  The comments of the person using the vehicle regarding the behaviour of the driver may also be got recorded.  The signed slip should be attached with the bill for its verification, etc.

12.It has been noticed that sometimes the taxi owner after booking the vehicle for a particular day cancel the same at the eleventh hour.  If the booked vehicle is cancelled by the owner at eleventh hour, the difference in charges paid/payable for arranging another vehicle will be recovered from the bills of the defaulting taxi owner or taxi owner will arrange another vehicle on the same terms and conditions/own risk and cost.

13.The service provider is required to provide taxi service as and when requisitioned by the authorized person(s) of the Institute on the agreed rates, terms and conditions.  If at any time charging of extra rates/amount is reported/noticed, recovery of the amount charged extra will be made from the subsequent bills of the service provider.

14. Once the Tours & Travel agency gets itself registered, it will be bound to provide/arrange vehicle as and when requisitioned by the authorized person(s) of IIT Mandi.

15. If the agency fails to provide/arrange the vehicle on demand, IIT Mandi will arrange the vehicle itself at the risk and cost of the defaulting agency.  Recovery of extra charges incurred/to be incurred will be recovered/adjusted from the subsequent bills of the defaulting agency(ies).

16. The agreed rates as mentioned above are inclusive of to & fro charges.  The service provider will not ask for any extra amount, if the user of the hired taxi desires to use the same taxi for return journey also or when the IIT Mandi asks for picking up of other person/visitor from the station of visit or en route.  If at any time, extra amount is charged by the owner/driver, the same will be recovered from the service provider from its subsequent bills.

17. The contracted taxi tariffs will be reviewed for revision periodically.

The above rates, terms and conditions which are to be made applicable from the date of issue of notification have the approval of the competent authority.  This supersedes earlier notification No. IITM/Genl./Taxis/2015-16/3357-77 dated 21.07.2015.